VILLAGE OF GENESEO
BOARD OF TRUSTEES November 3, 2003
PRESENT:
Peter E. Bondi, Deputy Mayor Marsha B. Merrick, Clerk/Treasurer
Kenneth T. Mix, Trustee Andrew Chanler, Fire Chief
Terrell W. Price, Trustee Frank Manzo, Assistant Chief
Tracie R. Tice, Trustee
PUBLIC PRESENT:
Heather Perine
1. MEETING OPENED:
Deputy Mayor Bondi opened the meeting at 7:00 PM. The minutes of the October 20, 2003 meeting were reviewed. Trustee Price moved and Trustee Mix seconded the motion to adopt the minutes as amended (General fund voucher # 353 was increased by $8.91 to increase the total general fund expenditures to $47,100.27 for October). The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed.
2. FIRE HALL BIDS:
Andrew Chanler presented the Board with a memorandum from Sear-Brown engineering firm (Mark Maddalina) listing several items that may be held back from the project’s initial construction phase so that costs could be kept below the $800,000 project limit. In addition, the project costs will be further reduced by the grant funding from NYSERDA. Chief Chanler suggested awarding the contracts based on this information to stay within the deadline of 45 days to award the project to the successful bidders. Trustee Mix wondered why these items weren’t cut out of the project in the first place, before the bid process was initiated. Chief Chanler stated that the bond resolution was passed on January 23, 2003 and the bidding process didn’t commence until October. During that time, a number of project variables changed. At this point, after award of the contracts, the project can be “value engineered” and items can be removed to keep within total project limit of $800,000.
After further discussion, Trustee Price moved and Trustee Tice seconded the motion to approve contract 1 (general trades and sitework) with Whitney East. The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed.
Trustee Tice moved and Trustee Price seconded the motion to approve Contract 2 (plumbing & fire protection) with Mazza Sheet Metal. The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed.
Trustee Price moved and Trustee Mix seconded the motion to approve Contract 3 (HVAC) with Unified Mechanical Contractors. The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed.
Trustee Price moved and Trustee Tice seconded the motion to approve Contract 4 (electrical) with Kaplan-Schmidt Electric. The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed.
It was understood and reiterated that the total project cost for these contract “pieces” would not exceed $800,000. Deputy Mayor Bondi reminded the Board that temporary financing had been approved for $800,000 at a rate of 1.31% with Wyoming County Bank. Clerk Merrick said that the money was already on deposit in the Village coffers.
3. FIRE CONTRACT
–TOWN OF GENESEO:
The fire contract with the Town of Geneseo is due to expire on December 31, 2003. The proposed contract includes an increase in the amount allocated to operating expenses from $45,000 to $70,000 and the amount allocated to future purchases to remain at $5,000 for a total contract amount of $75,000. Deputy Mayor Bondi stated that even with this increase the Town fire tax rates would remain well below those of other towns in the County. All other stipulations in the contract remain the same and the contract remains on a one-year renewable term. Trustee Price moved approval of the Contract for Fire Protection of the Town of Geneseo Fire Protection District with second from Trustee Mix at a total contract amount of $75,000 for the term commencing January 1, 2004 and extending through December 31, 2004. The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed.
4. WATERSHED
CONTRACT:
Deputy Mayor Bondi stated that he started attending meetings of the Conesus Lake Watershed Management Committee in June 1999. Finally a completed draft of the intermuicipal agreement creating the Conesus Watershed Council is before the Board for approval. It has been a long process, but one that was necessary for the continued health of Conesus Lake and the water supply it provides.
The agreement is between the County of Livingston and the Villages of Avon, Livonia and Geneseo and the Towns of Conesus, Geneseo, Groveland, Livonia, and Sparta. The agreement provides for the formation of the Conesus Lake Watershed Council to implement and accomplish the goal of protecting and improving the purity of waters in the Conesus Lake Watershed. This agreement replaces the Intergovernmental Agreement signed by the Villages of Avon, Livonia and Geneseo, and the Towns of Livonia, Sparta, Geneseo, Groveland and Conesus and the County in June 1998. The new agreement has a term of five years commencing November 1, 2003 and ending December 31, 2008 with an automatic renewal clause commencing January 1, 2009 and extending the agreement another five years. The cost to the Village of Geneseo at this time is $23,625 including the watershed inspector portion already agreed upon of $21,478.
Trustee Mix was concerned with the allocation of cost between the various municipalities and why the Town of York wasn’t asked to contribute. Deputy Mayor Bondi stated that York’s contribution would be indirectly charged to them through their water use fees. After further discussion, Trustee Tice moved and Trustee Price seconded the motion to approve the Intermunicipal Agreement creating the Conesus Watershed Council. The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed.
5. MRB PROPOSAL –
CROSSETT ROAD:
Supt. Welch has indicated that a section of the sewer line on Crossett Road must be replaced. The project involves the replacement of approximately 1300 linear feet of existing 8” diameter clay sanitary sewer with 8” diameter PVC piping. The project will also involve replacing five manholes and an additional 300’ of sewer line as well as 22 affected laterals. The reason for the project is to correct sewer problems plaguing the existing sewer including sags in the line and bad joints. MRB/Group provided the project proposal information upon inspection of the area with Supt. Welch.
Ryan Colvin, Engineer for MRB/Group, estimates a minimal amount of work involved with engineering the project. For a fee of $7,600 (excluding any additional services), MRB is prepared to perform a limited field survey based on original drawings of the area provided by the Village. They will also provide preliminary plans and design, prepare final construction and bidding documents and assist in advertising for construction bids, printing and distributing bid sets and final recommendation to the Board upon review of the accepted bid packages. MRB will also prepare the short environmental assessment form and assist with the SEQR process.
After discussion Trustee Mix moved and Trustee Price seconded the motion to accept the proposal by MRB/Group to engineer the Crossett Road sewer line replacement project at a cost not to exceed $7,600. The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed.
6. CHIEF SEARCH:
Five candidates for the position of Chief of Police were interviewed on October 29 at the Campus House. The next step in the process is to request a Civil Service list of eligibles from the County.
7. MISCELLANEOUS
CORRESPONDENCE:
Chuck Bastian, Bernard P. Donegan Municipal Finance, has asked Clerk Merrick to submit an application to the State Comptroller for exclusion of outstanding and proposed sanitary sewer indebtedness (the new project financing amount of $4 million plus). This involves signatures and eventual publication in the local newspaper. This exclusion is from the constitutional debt limit a municipality may incur. Debt incurred for purposes of water supply and distribution has always been excluded. Debt incurred for purposes of the construction or reconstruction of facilities for the conveyance, treatment and disposal of sewage has been excluded on a renewable term basis since 1962. Clerk Merrick reminded the Board that a proposition would be on the ballot tomorrow, Election Day, to extend that exclusion for another ten years. A “yes” vote on that proposition would be advantageous to municipalities like ours. The debt exclusion encourages municipalities to invest in necessary improvements to their sewer systems.
Dave Parish sent notification to the Board of the 175th anniversary of the Village occurring in April 2007.
Rachel Trost, Coordinator for Livingston County Health Communities that Care reminds the Board of the first meeting of the committee to occur on November 5 at 6:30PM. Trustee Tice asked if this initiative would coincide with her work on the Geneseo Healthy Campus Demonstration Project. The Board agreed that it would and she will try to attend the meeting on Wednesday.
A memorandum has been received from the Court office requesting additional office staff until a replacement for Cathy Meyer is found. The request involves ten hours per week for Deb Yamonaco to fill in, and ten hours of overtime for Court Clerk Paula Pieper. After discussion Trustee Price moved to allow Deb Yamonaco to work in the court office at a rate not to exceed her current Village pay rate. Trustee Mix seconded the motion. The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed. The Board deferred on the second portion of the request until clarification is received regarding salaried employees earning overtime wages.
8. PUBLIC SAFETY:
Trustee Tice moved and Trustee Price seconded the motion to approve the following new members to the Fire Department: Tiffany Bloomingdale and Jacqueline Irwin. The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed.
Trustee Tice moved and Trustee Price seconded the motion to accept the following resignations from the Fire Department: Wendy Owen, Mirela Bruza, Nick Herrel, Kathleen Knuth, Veronica Szalkowski, Ernest Zabiela, and Michael Zang. The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed.
9. PUBLIC WORKS:
Supt. Welch submitted a report outlining progress on the DPW building project, the Briar Patch subdivision, the winter supply of salt (ample and stockpiled in the “River Hotel” – the old Vitale building on Riverside Drive), and leaf collection.
Supt. Welch also asked the Board to consider amending the Village Code to include a stop sign change from the corner of Riverside Drive and Lower Court Street, to a sign at Lower Court where it intersects Riverside Drive. This change would make more sense as the bulk of the traffic comes from Riverside Drive south, not Lower Court Street south. The Board set a public hearing date concerning the change to Village Code section 123-11 for December 15 at 7:15PM.
10. TRUSTEE REPORTS:
Trustee Mix asked if there could be a possibility for a crosswalk at the corner of Elm and Center Streets. The curbs were already cut for handicap access and it seems to be an appropriate place for a crosswalk. Deputy Mayor Bondi will check with Supt. Welch.
11. CLERK/TREASURER:
Clerk Merrick asked the Board to approve the Rock 4 Unicef event to be held on April 26, 2004 in the Village Park. The request came from Angella Nicolella, Vice President of the Geneseo UNICEF Club. The Board was supportive and Clerk Merrick will notify Angela and send the permit application for the music portion of the event.
12. EXECUTIVE SESSION:
Trustee Mix made a motion to enter into executive session to discuss personnel issues. Trustee Price seconded the motion at 7:43PM. The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed.
At 7:50PM Trustee Price moved and Trustee Mix seconded the motion to come out of executive session. The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed. It was noted that no official action was taken during the session.
13. MEETING CLOSE:
With no further business to discuss, Trustee Mix moved and Trustee Tice seconded the motion to adjourn. The vote was as follows: Deputy Mayor Bondi-Aye, Trustee Mix-Aye, Trustee Price-Aye, and Trustee Tice-Aye. The motion passed and the meeting adjourned at 7:51PM.
Marsha B. Merrick, Village Clerk